Using Payroll Software to Alleviate Tax-Time Woes

April 27, 2017      By Julie Dodd

Just like how February is for sweethearts and November is for feasting, for many Americans, April is synonymous with one thing: filing taxes. Depending on your personal and financial situation, the process can be relatively smooth or plagued with technicalities, and the same is true for businesses.

payroll softwareIf you’re a small company with a few local employees, it’s possible that your tax services process can be reasonably handled by an in-house employee. But for most businesses, managing employee taxes is an extremely complex endeavor, as you’ll need to manually navigate through thousands of tax jurisdictions—there are 7,000 in Pennsylvania alone—to assign the correct tax code for each employee. And the price of non-compliance is steep; in 2014, the IRS issued 6.8 million penalties related to employment taxes alone, costing US businesses $4.5 billion. For these reasons, it often makes more sense to use payroll software and services that can meet your organization’s unique needs while conserving internal resources and ensuring IRS compliance.

How Payroll Software Can Help

Some payroll solutions offer a comprehensive tax management feature to help businesses handle all tax and compliance computations, including withholding requirements, multi-state taxing rules and reciprocity, and more. All U.S. federal, state, and local tax regulations can be updated automatically, as well as Canadian federal and provincial/territorial regulations. And to simplify things even further, these solutions often leverage the latest geographic information systems to automatically determine the correct tax codes for employees.

As a result, tax information is processed quickly and accurately, simplifying the administrative process and mitigating compliance risk. Technology providers can even provide services to print, seal, and send you your year-end tax forms, ready for immediate distribution. For Ultimate Software, tax services are just another way we’ve designed our solution to put people first.

Service: Putting People—and Their Taxes—First

In addition to UltiPro’s strong payroll solution, service has always been a differentiating factor. In an industry where 7 out of 10 HR decision makers report regretting their HCM provider choice, Ultimate stands proud with a 95% customer satisfaction rate. We’re in the people business, and we treat our customers as partners for life. This means that you’ll work closely with one of our dedicated representatives—throughout the entire process—to define and implement the strategies that make sense for your company.

To learn more about how Ultimate’s HR, payroll, and talent management software can fulfill your human capital management needs, join us for a live UltiPro Web Demo on April 27, at 2:00 p.m. Eastern time.

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  1. Avatar Kevin Lewis on May 1, 2017 at 4:30 pm

    Working with changes to tax laws and compliance can be a full time job. Especially if you work with customers that have employees in different geographies.

  2. Avatar Cindy Minier on May 2, 2017 at 5:42 pm

    Keeping up with all of the tax laws and compliance is a full time job. If you have employees working in several state (especially where local are concerned) it is very nice to let the experts do what they do best. This allows the employer to run their business and do what they do best!

  3. Avatar Tony Karamitas on May 8, 2017 at 8:56 am

    Love the GIS locator – really takes the guess work out of it for Payroll pros and makes sure no tax jurisdiction changes fall through the cracks as employees move addresses. The service component is SO important and cannot be over stated! Its rare in the payroll automation business to find a company who will give you a named tax rep who can walk with you to help you navigate the ever changing tax legislation landscape

  4. Avatar Pratibha on December 4, 2018 at 12:21 am

    Hello Julie,
    The post was really helpful for me. Your writing skills are very collective and also i enjoyed reading the post of yours. i will surely share this post. cheers!!

    • Karina Schultheis Karina Schultheis on December 5, 2018 at 10:03 am

      Thank you for reading and sharing, Pratibha! I’m so glad you found the post valuable.

  5. Avatar Deepak karki on September 24, 2019 at 6:43 am

    this is really nice to read..informative post is very good to read..thanks a lot

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