A “Smart” Solution for Simplified Payroll

September 8, 2016      By Ultimate Software

With this being National Payroll Week, we wanted to take a closer look at a hot-button issue for payroll professionals across America. In this post, we’ll focus on one state in particular: Pennsylvania.

If you’re a payroll professional, you probably know Pennsylvania has one of the most complex local tax structures throughout the country—as in, one simple employee change, such as a new address, will likely require some manual effort. You’ll likely need to determine which of the more than 7,000 tax jurisdictions the employee’s new address falls into, assign the correct tax codes, and manually update other business process associated with the address and tax change. Queue up several address changes for multiple employees, and you’re spending your morning submerged in local taxes and PSD codes.

It doesn’t have to be that way, though.

At Ultimate Software, we build “People First” solutions that help simplify business processes, so you can spend more time focusing on your people. One of the ways we make work life easier for payroll professionals is with UltiPro’s Smart Tax Search tool. This feature is available in the UltiPro solution at no extra cost and takes only a few simple clicks to turn on. Once enabled, the Smart Tax Search tool finds and provides the tax codes associated with work locations and employee addresses.

smarttaxHow, you ask? We’ve partnered with Esri, an international supplier of geographic information system (GIS) technology, to obtain geographic data for a location. Tax-jurisdictional boundaries are derived from the U.S. Census Bureau’s boundaries database and mapped to tax codes available in UltiPro.

What does that mean, you wonder? It means Smart Tax does the work, so you don’t have to. UltiPro eliminates the manual process of determining the appropriate tax codes for work and resident locations. It reduces the complexities and errors associated with assigning taxes in the United States and Canada. It saves you time and increases the quality and accuracy of data by attributing the right tax location to the right employee. And, it reduces the need for adjustments down the road that result from incorrect tax assignments.

Tell me more, you say. Smart Tax Search provides type-ahead functionality, predicting available address locations with each keystroke. It provides the ability to view, navigate, and select locations on an interactive map. And, it formats addresses to USPS and Canada Post standards, ensuring verified addresses for delivery of W-2s and other documents.

Sign me up, you exclaim! Enable UltiPro’s Smart Tax Search tool today and find out firsthand how UltiPro makes life easier for payroll professionals and employees in Pennsylvania, and across America.

Thank you, payroll professionals, for all the hard work you accomplish every day. You are amazing!


For more on the topic of payroll join Kellie Jones, Ultimate Software’s Sr. Director Payroll Solutions, on Wednesday, September 28 at 2 pm ET  in a live webcast for your Payroll Year-end Survival Guide. Don’t stress! Join us and prepare for your most successful year end yet.

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